1) Name

The Society shall be called The Hong Kong Society for Colposcopy and Cervical Pathology

2) Address

Within Hong Kong

3) Objects

1.

To facilitate the interchange of information on colposcopy and cervical pathology among members of the Society, and between the Society and those in other countries.

2.

To study, evaluate and offer guidance on methods used for the diagnosis, investigation and management of premalignant and malignant conditions of the female lower genital tract.

3.

To promote scientific research in the premalignant cervical and related conditions.

4.

To facilitate the training and teaching of the various aspects of colposcopy and cervical pathology.

5.

To enhance public awareness and understanding of cervical cancer screening.

4) Membership

Regular and life members: Medical practitioners registered in Hong Kong who are interested in colposcopy, cervical pathology and allied subjects.

Associate members: Medical practitioners and health related workers who are interested in colposcopy, cervical pathology and allied subjects.

Honorary members: Those of eminence in the field of colposcopy, cervical pathology or allied subject. Nomination for Honorary Membership shall be made by the Council for ratification at the General Meeting. Honorary Members shall not be liable for payment of the annual subscription.

Associate members and Honorary members do not have voting rights, and cannot be office bearers.

Application for membership shall be made in writing by completion of an application form. The applicant shall be nominated and the nomination seconded by regular or life members of the Society. The application must be approved by the Council.

Termination of Membership

1.

Any member wishing to resign his membership of the Society shall give

notice in writing addressed to the Honorary Secretary.

2.

Any member whose annual subscription is in arrears for one year or more shall cease ipso facto to be a member of the Society. He may be reinstated at the discretion of the Council on payment of all arrears.

3.

The Society reserves the right to expel any member whose conduct has been prejudicial to the interests and the good name of the Society.

5) Subscriptions

1.

Every new member must pay an entrance fee. The annual subscription fee for the first year of entrance shall be waived.

2.

The amount of subscription for life membership and annual subscription for regular and associate members are to be decided by the Council in General Meetings.

3.

The Society in General Meeting may from time to time resolve to change the amounts of entrance fee and subscriptions payable by members.

4.

All annual subscriptions shall become due payable in advance on 1st January in every year for regular and associate members.

6) Patron

The Patron may be appointed at the General Meeting by members present.

The Patron may or may not be a Medical Practitioner.

7) Organization

1.

The Society shall have a Council to execute all its functions.

2.

The Council shall consist of:

The President

The Vice-President

The Honorary Secretary

The Honorary Treasurer, and

at least three but not more than five other members,

among which one may be an associate member.

3.

The Council shall serve for a period of two years. Any of its office bearers may be re-elected once to the same office and shall not be eligible to serve for consecutive terms, but may be eligible for subsequent re-election.

4.

The Council shall have the power to appoint any eligible member of the Society to fill any casual vacancy occurring by death or resignation. Any member of the Council so appointed shall hold office only until the next General Meeting of the Society and he shall be eligible for re-election.

5.

The Society at an Extraordinary General Meeting may resolve to remove any member of the Council before the expiration of his period of office, and may appoint another member in his stead.

8) General Meetings

1.

A General Meeting is to be held once in two years in October to December.

2.

Members shall be notified in writing 14 days prior to the Biennial General Meeting.

3.

Fifteen life or regular members shall form a forum. If a quorum could not be formed at the first convocation the meeting shall be adjourned to within 30 days. Members shall again be notified in writing 14 days prior to the second convocation at which the presence of any number of members shall form a quorum.

4.

The Council may, whenever it thinks fit, convene an Extraordinary General Meeting. An Extraordinary General Meeting shall also be convened upon the written request of 15 or more of regular or life members of the Society. Discussions and resolution at an Extraordinary General Meeting shall be restricted to those subjects raised. The method of notifying members and the quorum shall be the same as those for the Biennial General Meeting.

5.

Members may attend any General Meeting of the Society and cast vote to any proposed resolution through such internet or other telecommunication media as the Council may approve and such attendance shall be considered as a valid attendance for all purposes of the General Meetings including forming the quorum.

9) Council Meetings

1.

The Council shall meet from time to time as required.

2.

Four members of the Council shall form a quorum.

10) Use of Funds

The income and property of the Society whencesoever derived shall be applied solely towards the promotion of the objects of the Society as set forth herein; and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus, or otherwise howsoever by way of profit, to the member of the Society provided that nothing herein shall prevent the payment, in good faith, of remuneration to any officers or servants of the Society or to any member of the Society in return for any services actually rendered to the Society nor prevent the payment of interest at a rate not exceeding 12% per annum on money lent, or reasonable and proper rent for premises demised or let by any member of the Society; but so that no member of the Council or governing body of the Society shall be appointed to any salaried office of the Society paid by fees, and that no remuneration or other benefit in money or money's worth shall be given by the Society to any member of the Council or governing body except repayment to out-of-pocket expenses and interest at the rate aforesaid on money lent or reasonable and proper rent for premises demised or let to the Society provided that the provision last aforesaid shall not apply to any payment to any company of which a member of the Council or governing body may be a member and in which such member shall not hold more than one-hundredth part of the capital, and such member shall not be bound to account for any share of profits he may receive in respect of such payment.

11) Liability of Members

The liability of the members is limited. Every member of the Society

undertakes to contribute to the assets of the Society in the event of its being wound up while he is a member or within one year after he ceases to be a member, for payment of the debts and liabilities of the Society contracted before he ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding twenty dollars.

12) Dissolution

The Society can only be dissolved by a two thirds majority vote of the membership in favour of such action.

The assets after settling all outstanding debts shall be given to a charity in Hong Kong with similar aims and ideals approved by the Council of the Society.

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